Circuit Rider Books

Your Source for Fine Christian Reading in the Mainline Protestant Tradition

Event Planner

A timeline and checklist to help you plan...

• As soon as your event is scheduled...
  • contact Circuit Rider Books to secure our services on the dates you desire
  • place Circuit Rider Books on your event mailing list so that we receive all event information for both leaders and participants
  • complete Circuit Rider's green event information form to the best of your ability. Remember, it can be updated whenever necessary by phone, fax, e-mail, or on our website. Be sure to keep a copy.
  • complete and return your event agreement with Circuit Rider Books.
  
  
• Six months before your event (or immediately if less than six months available)...
  • be sure Circuit Rider has list of keynote speaker(s), workshop/seminar leaders, and their topics
  • request sufficient quantities of Circuit Rider's blue book request forms for every speaker and leader
  • distribute the blue book request forms to your leaders with instructions to return them to you
  • remind your leaders that they may consult directly with the staff of Circuit Rider Books if they need help locating current titles relevant to their presentation.
  • check with your host facility to find out if there are any charges for the booktable facilities, and immediately communicate this information to Circuit Rider Books.
  
  
• Two months before your event (or immediately if less than two months available)...
  • confirm facilities available for Circuit Rider Books with your host church, hotel, or conference center. This should include:
    • location
    • tables (number available and size)
    • floor space
    • barriers to loading/unloading (stairs, elevators, narrow doors, curbs, etc.)
    • entrances
    • facility charges for bookstore space
    • security
    • availability and placement of electrical outlets
  • communicate facility information to Circuit Rider Books
  
  
• Six weeks before your event...
  • advise Circuit Rider Books of current total registration for your event
  • send completed blue book request forms to Circuit Rider Books, or be sure your leaders have completed them on our website
  
  
• One month before your event...
  • advise Circuit Rider Books of current total registration AND individual seminar/workshop registrations
  • recruit volunteers to help unload/display/box/load books and act as sales clerks for bookstore, if so specified in your event agreement
  • this is the deadline for any changes to book requests for your event (titles or priority status)
  
  
• Two weeks before your event...
  • advise Circuit Rider Books of current total registration AND individual seminar/workshop registrations
  • finalize setup/tear down times with your facility, and set booktable "open" hours with Circuit Rider Books
  • finalize staff housing & meal as well as volunteer arrangements with Circuit Rider Books
  
  
• One week before your event...
  • coordinate any final details or changes with Circuit Ride Books
  
  
• During your event...
  • Relax & enjoy your event and the booktables provided for it by Circuit Rider Books!
  
  
• Within one month after your event...
  • please send Circuit Rider Books an evaluation of our participation in your event. What sort of comments did you receive? What might you and we do differently if you were to invite Circuit Rider Books to an event again?
  
  

Thank you for working with us to serve your event well.

What we offer... > Details... > What we need... > Checklist
Sample event agreement | Event Information form (download) | Book Request form (download)